OLD TOWN FLORIDIAN COMMUNITY DEVELOPMENT DISTRICT

MIAMI-DADE COUNTY

Regular Board Meeting April 17, 2024
1:30 P.M.

Special District Services, Inc. 8785 SW 165th Avenue, Suite 200
Miami, FL 33193
www.oldtownfloridacdd.org 786.303.3661 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
OLD TOWN FLORIDIAN COMMUNITY DEVELOPMENT DISTRICT
Kendall Executive Center 8785 SW 165th Avenue, Suite 200
Miami, Florida 33193
REGULAR BOARD MEETING
April 17, 2024
1:30 p.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
November 1, 2023 Special Board Meeting	Page 2
Old Business
Staff Report: As Required
New Business
Consider Resolution No. 2024-01 – Adopting a Fiscal Year 2024/2025 Proposed Budget	Page 4
Consider Resolution No. 2024-02 - Adopting an Electronic Signature Policy	Page 10
Discussion Regarding Required Ethics Training	Page 13
Administrative & Operational Matters
Board Member & Staff Closing Comments
Adjourn

AFFIDAVIT OF PUBLICATION

Account #	Order Number	Identification	Order PO	Amount	Cols	Depth	
127480	516267	Print Legal Ad-IPL01578830 - IPL0157883		$697.50	1	79 L	

Attention:

Laura Archer

PUBLISHED DAILY

Special District Services, Inc. 2501A Burns Road

Palm Beach Gardens, FL 33410 larcher@sdsinc.org

MIAMI-DADE-FLORIDA
STATE OF FLORIDA COUNTY OF MIAMI-DADE
Before the undersigned authority personally appeared: Stefani Beard, who on oath says that he/she is CUSTODIAN OF RECORDS of The Miami Herald, a daily newspaper published at Miami in Miami-Dade County, Florida; that the attached copy of the advertisement that was published was published in said newspaper in the issue(s) of:
Publication: Miami Herald 1 insertion(s) published on:
02/07/24

Affiant further says that the said Miami Herald is a newspaper published at Miami, in the said Miami-Dade County, Florida and that the said newspaper has heretofore been continuously published in said Dade County, Florida each day and has been entered a second class mail matter at the post office in Miami, in said Miami-Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he/she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper(s).

Sworn to and subscribed before me this 7th day of February in the year of 2024

Notary Public in and for the state of Texas, residing in Dallas County

Extra charge for lost or duplicate affidavits. Legal document please do not destroy!

OLD TOWN FLORIDIAN COMMUNITY DEVELOPMENT DISTRICT SPECIAL BOARD MEETING
NOVEMBER 1, 2023

CALL TO ORDER
District Manager Armando Silva called the November 1, 2023, Special Board Meeting of the Old Town Floridian Community Development District (the “District”) to order at 1:06 p.m. in the Kendall Executive Center located at 8785 SW 165th Avenue, Suite 200, Miami, Florida 33193.

PROOF OF PUBLICATION
Mr. Silva presented proof of publication that notice of the Special Board Meeting had been published in the Miami Daily Business Review on October 23, 2023, as legally required.

ESTABLISH QUORUM
It was determined that the attendance of the following Board Members constituted a quorum and it was in order to proceed with the meeting: Ani Mayoral, Carlos Tosca and Mario Hernandez.

Also in attendance were: District Manager Armando Silva of Special District Services, Inc.; and District Counsel Ginger Wald of Billing Cochran, Lyles, Mauro & Ramsey, P.A.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
June 21, 2023, Regular Board Meeting & Public Hearing

The June 21, 2023, Regular Meeting & Public Hearing minutes were presented for Board approval.

A motion was made by Ms. Mayoral, seconded by Mr. Tosca and passed unanimously approving the minutes of the June 21, 2023, Regular Board Meeting & Public Hearing, as presented.

OLD BUSINESS
Staff Report, as Required

There was no Staff Report at this time.

NEW BUSINESS
Consider Resolution No. 2023-06 – Adopting an Amended FY 2022/2023 Final Budget

Mr. Silva presented Resolution No. 2023-06, entitled:

RESOLUTION NO. 2023-06

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE OLD TOWN FLORIDIAN COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2022/2023 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

Mr. Silva read the title of the resolution into the record and provided an explanation for the document. A discussion ensued after which:

A motion was made by Mr. Tosca, seconded by Ms. Mayoral and unanimously passed approving and adopting Resolution No. 2023-06, as presented, thereby setting the amended/revised budget for the 2022/2023 fiscal year.

Discussion Regarding Meeting Time Change

Mr. Silva stated that the regularly scheduled meetings for the fiscal year 2023/2024 are currently scheduled to be held at 10:30 AM on select dates. A discussion ensued after which the Board consensus was to switch the meeting time to 1:30 PM.

ADMINISTRATIVE & OPERATIONAL MATTERS

There were no Administrative & Operational Matters to address.

BOARD MEMBER & STAFF CLOSING COMMENTS

There was no Board Member & Staff Closing Comments.

ADJOURNMENT

There being no further business to come before the Board, the Special Board Meeting was adjourned at 1:16 p.m. on a motion made by Ms. Mayoral, seconded by Mr. Tosca and passed unanimously.

Secretary/Assistant Secretary	Chairperson/Vice Chairperson

RESOLUTION 2024-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE OLD TOWN FLORIDIAN COMMUNITY DEVELOPMENT DISTRICT APPROVING THE PROPOSED BUDGET FOR FISCAL YEAR 2024/2025 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the Old Town Floridian Community Development District (“District”) was recently established by the Board of County Commissioners of Miami-Dade County, Florida effective April 30, 2021; and

WHEREAS, the District Manager has prepared and submitted to the Board of Supervisors of the Old Town Floridian Community Development District (“Board”) the proposed operating budget for Fiscal Year 2024/2025; and

WHEREAS, the Board has considered the proposed budget and desires to set the required public hearing thereon.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE OLD TOWN FLORIDIAN COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. The operating budget proposed by the District Manager for Fiscal Year 2024/2025 attached hereto as Exhibit A is hereby approved as the basis for conducting a public hearing to adopt said budget.

SECTION 2. The public hearing on the approved budget is hereby declared and set for the following date, hour and location:

DATE:	June 19, 2024	
HOUR:	1:30 p.m.	
LOCATION:	Kendall Executive Center	
8785 SW 165th Avenue, Suite 200 Miami, FL 33193	
SECTION 3. The District Manager is hereby directed to submit a copy of the proposed budget to Miami-Dade County at least sixty (60) days prior to the hearing set above.

SECTION 4. In accordance with Section 189.016, Florida Statutes, the District’s Secretary is further directed to post the approved budget on the District's website at least two (2) days before the budget hearing date as set forth in Section 2. If the District does not have its own website, the District’s Secretary is directed to transmit the approved budget to the manager or administrator of Miami-Dade County for posting on its website.

SECTION 5. Notice of this public hearing shall be published in the manner prescribed in Florida law.

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SECTION 6. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED this 17th day of April, 2024.

ATTEST:	OLD TOWN FLORIDIAN
COMMUNITY DEVELOPMENT DISTRICT

Secretary	Chairman, Board of Supervisors

Exhibit A: Fiscal Year 2024/2025 Budget

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Old Town Floridian Community Development District

Proposed Budget For Fiscal Year 2024/2025
October 1, 2024 - September 30, 2025

CONTENTS

PROPOSED BUDGET

II	PROPOSED PROPOSED BUDGET

PROPOSED BUDGET
OLD TOWN FLORIDIAN COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2024/2025 BUDGET	
O&M Assessments	0	
Developer Contribution	110,165	
Debt Assessments	0	
Interest Income	60	
		
TOTAL REVENUES	$	110,225	
		
EXPENDITURES		
Administrative Expenditures		
Supervisor Fees	0	
Management	29,400	
Legal	15,000	
Assessment Roll	6,500	
Audit Fees	4,400	
Arbitrage Rebate Fee	650	
Insurance	6,000	
Legal Advertisements	5,000	
Miscellaneous	1,250	
Postage	300	
Office Sup	ies	800	
Dues & Subscriptions	175	
Website Management & ADA Com	iance	1,500	
Trustee Fees	4,250	
Continuing Disclosure Fee	2,000	
Total Administrative Expenditures	$	77,225	
		
Maintenance Expenditures		
Engineering/Inspections	3,000	
Miscellaneous Maintenance	15,000	
Infrastructure Maintenance	15,000	
Total Maintenance Expenditures	$	33,000	
		
TOTAL EXPENDITURES	$	110,225	
		
REVENUES LESS EXPENDITURES	$	
		
Bond Payments	0	
		
BALANCE	$	
		
County Appraiser & Tax Collector Fee	0	
Discounts For Early Payments	0	
		
EXCESS/ (SHORTFALL)	$	

DETAILED PROPOSED BUDGET
OLD TOWN FLORIDIAN COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2022/2023 ACTUAL	
FISCAL YEAR 2023/2024 BUDGET	
FISCAL YEAR 2024/2025 BUDGET	

COMMENTS	
O&M Assessments	0	0	0		
Developer Contribution	50,000	108,125	110,165	Developer Contribution	
Debt Assessments	0	0	0		
Interest Income	187	0	60	Interest Projected At $5 Per Month	
					
TOTAL REVENUES	$	50,187	$	108,125	$	110,225		
					
EXPENDITURES					
Administrative Expenditures					
Supervisor Fees	0	0	0		
Management	29,400	29,400	29,400		
Legal	7,585	15,000	15,000		
Assessment Roll	0	6,500	6,500	Will Commence In Fiscal Year Following Issuing Of Bond	
Audit Fees	3,200	4,300	4,400	Fee Will Be Adjusted If Bond Is Issued	
Arbitrage Rebate Fee	0	650	650	Will Commence In Fiscal Year Following Issuing Of Bond	
Insurance	5,375	6,000	6,000	FY 2023/2024 Expenditure Was $5,375	
Legal Advertisements	277	3,000	5,OQQ	Costs For Required Advertising Will Increase Due To Closing Of Miami Business Review	
Miscellaneous	127	1,250	1,250		
Postage	132	300	300		
Office Supplies	188	800	800		
Dues & Subscriptions	175	175	175	Annual Fee Due Department Of Economic Opportunity	
Website Management & ADA Compliance	1,500	1,500	1,500		
Trustee Fees	0	4,250	4,250	Will Commence In Fiscal Year Following Issuing Of Bond	
Continuing Disclosure Fee	0	2,000	2,000	Will Commence In Fiscal Year Following Issuing Of Bond	
Total Administrative Expenditures	$	47,959	$	75,125	$	77,225		
					
Maintenance Expenditures					
Engineering/Inspections	0	3,000	3,000	Engineers Report To Be Included In Bond Cost Of Issuance	
Miscellaneous Maintenance	0	15,000	15,000		
Infrastructure Maintenance	0	15,000	15,000		
Total Maintenance Expenditures	$	-	$	33,000	$	33,000		
					
TOTAL EXPENDITURES	$	47,959	$	108,125	$	110,225		
					
REVENUES LESS EXPENDITURES	$	2,228	$	-	$		
					
Bond Payments	0	0	0		
					
BALANCE	$	2,228	$	-	$		
					
County Appraiser & Tax Collector Fee	0	0	0		
Discounts For Early Payments	0	0	0		
					
EXCESS/ (SHORTFALL)	$	2,228	$	-	$		

RESOLUTION 2024-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE OLD TOWN FLORIDIAN COMMUNITY DEVELOPMENT DISTRICT ESTABLISHING AN ELECTRONIC SIGNATURE POLICY, PROVIDING DISTRICT MANAGER WITH AUTHORITY AND RESPONSIBILITY FOR APPROVAL OF ELECTRONIC SIGNATURES AND IMPLEMENTATION OF CONTROL PROCESSES AND PROCEDURES TO ENSURE COMPLIANCE, INTEGRITY, AND SECURITY, IN ACCORDANCE WITH CHAPTER 688, FLORIDA STATUTES; AND PROVIDING FOR SEVERABILITY AND EFFECTIVE DATE.

WHEREAS, the Old Town Floridian Community Development District (the “District”), is a local unit of special-purpose government organized and existing in accordance with the Uniform Community Development District Act of 1980, Chapter 190, Florida Statutes, as amended (the “Act”), created by Ordinance No. 21-27 of the Board of County Commissioners of Miami Dade County, Florida (the “County”), effective on April 30, 2021, and by City of Florida City Resolution No. 20-55 dated September 22, 2020; and

WHEREAS, the Board of Supervisors of the District regularly directs the District Manager of the District to execute and accept certain documents on behalf of the District and it is customary for certain documents to be transmitted via electronic means endorsed with electronic signatures; and

WHEREAS, consistent with Chapter 688, Florida Statutes, the District is responsible for adopting and implementing control processes and procedures to ensure adequate integrity, security, confidentiality, and auditability of business transactions conducted using electronic commerce; and
WHEREAS, the District Board of Supervisors finds that it is in the best interest of the District to enact a policy pertaining to the use and receipt of electronic signatures.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE OLD TOWN FLORIDIAN COMMUNITY DEVELOPMENT DISTRICT, AS FOLLOWS:

Section 1.  The foregoing recitals are hereby incorporated as findings of fact of the District Board of Supervisors.

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Section 2. The Board of Supervisors of the Old Town Floridian Community Development District hereby establishes and adopts the “Electronic Signature Policy,” as follows:

ELECTRONIC SIGNATURE POLICY

PURPOSE: The purpose of this policy is to establish and identify the criteria and requirements for the use and validation of electronic signatures on documents on behalf of and for District business in accordance with Chapter 688, Florida Statutes, “Electronic Signature Act”.

DEFINITIONS:

Electronic means technology having electrical, digital, magnetic, wireless, optical, electromagnetic or similar capabilities.

Electronic record means a record created, generated, sent, communicated, received, or stored by electronic means.

Electronic signature means any letters, characters, or symbols, manifested by electronic or similar means, or logically associated with a record and that is executed or adopted with the intent to sign the record.

Electronic transaction means a transaction that is conducted or performed, in whole or in part, by electronic means or electronic records.

Record means information that is inscribed on a tangible medium or that is stored in an electronic or other medium and that is retrievable in perceivable form.

POLICY: This policy applies to any Electronic transaction that is a replacement for or complement to handwritten signatures on any record of or for the District, including, but not limited to, contracts, agreements, official minutes, bids, proposals and resolutions. Any Electronic record or Electronic signature may not be denied legal effect or enforceability solely because the record or signature is in electronic form. This policy does not limit the District’s right or option to require original signatures or Records in a non-electronic format as the District deems necessary or as required by appliable policies, laws or regulations.

PROCEDURE: When a document containing an Electronic signature is signed, transmitted and received the following requirements must be met:

The Electronic signature must establish sender/user authenticity. The electronic signing of a document by an individual must be accompanied by documentation that shows that the signer is the individual signing the document and the individual that has the authority to bind the entity entering into an agreement or contract with the District.

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If a document has been modified or changed, the prior Electronic signature is invalid and said document requires another Electronic signature or shall be signed by hand. This is to prevent any issue that a document has been changed after it is signed.

The District Manager, or his or her designee, has the authority and responsibility for approval of any Electronic signature method utilized and shall be responsible for the implementation of control processes and procedures to ensure adequate integrity, security, confidentiality, and auditability of District business transactions conducted using electronic methods.

The Electronic signature shall include the entire name of the individual and shall be located on or near the signature block on the document being electronically signed.

The date of the Electronic signature must be captured, stored, and available for retrieval for the required retention period of the document executed.

The Electronic record must be transmitted to all parties in a format acceptable to the District Manager, or his or her designee.

Section 3.  The District Manager is hereby directed to take all actions necessary and consistent with the intent of this Resolution.

Section 4.  All resolutions or parts of resolutions in conflict herewith are repealed to the extent of such conflict.

Section 5.   If any clause, section or other part or application of this Resolution is held by a court of competent jurisdiction to be unconstitutional, illegal or invalid, in part or as applied, it shall not affect the validity of the remaining portions or applications of this Resolution.

Section 6.	The Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED at a meeting of the District Board of Supervisors, this 17th day of April, 2024.

OLD TOWN FLORIDIAN COMMUNITY DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chair / Vice Chair

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Ethics Training

Beginning in 2024, District Supervisors are required to complete four (4) hours of ethics training annually. Below are links to two training sessions that will, upon completion, satisfy the training requirement. Beginning with the 2024 Form 1, District Supervisors will be required to confirm that they have completed the training each year.

State Ethics Laws for Constitutional Officers & Elected Municipal Officers
https://www.youtube.com/watch?v=U8JktIMKzyI
Public Meetings and Public Records Law
https://www.myfloridalegal.com/sites/default/files/Full%2520audio%25 202018%5B2%5D.mp3

Both links can be found on SDS’ website, at www.sdsinc.org/links.

The Florida Association of Special Districts (FASD) also offers a training option through Florida State University’s Florida Institute of Government. If your special district is a member of FASD, the cost for this special district-specific ethics training is $49.00 for each district official.

If your special district is NOT a member of FASD, the cost for this special district-specific ethics training is $79.00 for each district official.
Information on the FASD course can be found at https://www.fasd.com/ethics-for- special-districts.

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